Leave Information Center
Family & Medical
(FMLA) Leave Procedures
Employee Responsibility | Staff
Will | Employee Response
Form
FMLA Leave Commences | Ending
FMLA
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By federal statute, the employee’s benefits
and job are protected, while on FMLA. Hence, the importance
of completing the appropriate FMLA paperwork.
The Family and Medical Leave Act (“FMLA” or “the
Act”) is a federal law that requires employers
to notify eligible employees with certain qualifying
family events and/or medical conditions of the provisions
of the Act. The Act requires the Boise School District
designate all qualifying leave, whether paid or unpaid,
as FMLA leave.
Employee Responsibility:
- Employees must provide at least 30 days advance
notice of an anticipated FMLA leave. It is understood
that under some circumstances, it is not practical
to provide 30 days notice. In these cases, employees
must provide notice as soon as practicable, normally
within two business days after knowledge of the need
for leave. The “FMLA Leave Request Form” is
available for this purpose.
- Communicate to the employee’s supervisor
the need for leave and the approximate duration thereof.
- Enter the leave on SubFinder/Absence Slips.
- Request a non-paid leave of absence, if paid leave
is unavailable for any portion of your leave. To
request a non-paid leave of absence, the employee
must complete the Leave of Absence Request form and
give to the building supervisor. The building supervisor
makes a recommendation and sends the form to the
Benefits Analyst.
- Complete the FMLA Leave Request form.
- Have your medical provider complete the Medical
Leave Certification form.
- Complete the Sick Bank Application if requesting
a sick bank grant.
- Return the Leave of Absence Request form (if applicable),
the FMLA Leave Request form, and the Medical Leave
Certification form to the Benefits Analyst 30 days
prior to the date leave begins (or as soon as possible
in situations where the employee is unable to provide
this information in advance). Return the Sick Bank
Application (if applicable).
- If the employee is the person out on FMLA, prior
to returning from your FMLA leave, you will need
to provide the district with the Return to Work Certification
form completed by your health care provider indicating
you are well enough to return to work.
Employment and Benefits
Staff Will:
- Determine employee eligibility for FMLA.
- If not eligible, notify employee by written communication.
- If eligible, send response form to employee designating
leave and informing the employee of their rights
under FMLA.
- Send Request for Continuation of Group Benefits
for Employee signature.
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Employee Response
Form:
- Employee reads the response for understanding of
FMLA rights.
- Employee signs and returns the first two pages
of the response form to the Benefits Analyst.
- If applicable, employee completes, signs, and
returns the Request for Continuation of Group Benefits
for Employee form.
- Employee returns the Return to Work Certification
from the health care provider.
FMLA leave commences:
- If the employee begins FMLA at a different date
than that indicated on the FMLA paperwork, they must
notify the Benefits Analyst.
- If the employee is on FMLA due to the birth of
a child, the employee must notify the Benefits Analyst
of the date of birth of the child.
- Notify the Benefits Analyst of any changes to
their leave status, i.e., they are returning earlier
or later than originally planned.
- If the employee is on Intermittent FMLA, the employee
must complete the Intermittent FMLA Tracking form
and return it to the Benefits Analyst by the 10th
of the month following the month the absences occurred.
- While on FMLA leave, the employee must continue
to enter leave into SubFinder in a timely manner.
Ending FMLA
- When the employee is ending their FMLA, if the
employee is out for the qualifying event, they must
provide the Benefits Analyst with the Return to Work
Certification completed by their health care provider.
- Notify the Benefits Analyst of their return to
work date, if different from the original requested
date.
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For more information email
or call Employment and Benefits 854-407
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8169 W. Victory Rd.
Boise, Idaho 83709
Office hours: 8:00 - 4:30
Phone ~ (208) 854-4074
Fax ~ (208) 854-4010
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