Open Enrollment Procedures

Open Enrollment Procedures

  • Submitting the Form


Application Deadlines

  • Open enrollment applications will be accepted at any time throughout the year. However, those applications submitted by the dates indicated below will receive first consideration for open enrollment in the indicated grade.

 Application For Deadline
 Elementary  Feb. 1st of the preceding school year
 Seventh Grade May 15th of the fifth grade year
Eighth and Ninth Grade Feb. 1st of the preceding school year
 Tenth Grade May 15th of the eight grade year
 Eleventh and Twelfth Grade Feb. 1st of the preceding year

Applicants meeting the above deadlines will generally receive notification of their open enrollment status by August 1.


Enrollment Priorities

  • In situations where openings are limited and applicants have met the prescribed deadlines, the Superintendent or designee may give priority to certain students. Priorities include, but are not limited to the following:

  • The Superintendent or designee may deviate from the above priorities in order to take into consideration unique circumstances or extraordinary factors.

  • The priorities listed above are in order of consideration for openings in space-limited schools. Vacancies will be filled until there are more applications than available vacancies in a category then a transparent lottery may be held for the applications in that category in order to fill remaining vacancies.

  • Applications received after the deadline will be considered based on space availability at the receiving school.

  • Restrictions Factors which may cause an Open Enrollment Application to be denied include:

    • The student has been suspended or expelled from school;
    • The student has a history of documented disciplinary infractions within the past 3 years;
    • or Information on the Open Enrollment Application has been misrepresented or was incomplete.

In-District Approval Process

  • Parent/guardian completes the open enrollment application form annually and submits it to either the home school or requested school principal.

  • The principal who initially receives the open enrollment application form completes the appropriate section and sends the form to the other principal. The principals of both the home school and requested school make a recommendation regarding the application.

  • After both principals (home school and requested school) complete the appropriate section of the Open Enrollment application form, the form is sent to the Director of the receiving school.

  • The Director approves or denies the Open Enrollment request by completing the appropriate section of the Open Enrollment Application form.

  • If approved, the applicants sign the Open Enrollment Contract.


Out-of-District Approval Process

  • Parent/guardian completes the open enrollment application form annually and submits it to the principal of the requested school.

  • The receiving school principal makes a recommendation to approve or deny the transfer by completing the appropriate section of the Open Enrollment Application form.

  • The receiving school principal sends the form to his/her director.

  • The Director approves or denies the Open Enrollment request by completing the appropriate section of the Open Enrollment Application form.

  • If approved, the applicants sign the Open Enrollment Contract.


Parent Notification

  • Approved Request: The letter approving the request will inform the parents of the following:

  • Denied Request:If the request for open enrollment is denied, the denial will include a written explanation. If the application is denied because open enrollment capacity has been reached at the school of choice, the denial may include information about other schools that are below capacity.


Revocation of a Transfer

  • The Board reserves the right to remove an open-enrolled student at any time because of unacceptable behavior, false or misleading information on the open enrollment application, lack of academic progress, or poor attendance,

  • The principal or designee shall inform the parent/ guardian of the circumstances which jeopardize the student’s status at the transfer school.

  • If a student’s open enrollment is revoked, the parent/ guardian may request an administrative review by the Council of Directors. The parent/ guardian must request the review within five (5) school days of receiving notice that their child’s transfer has been revoked.

  • The Council of Directors must render the decision to the parent/guardian within five (5) school days of the request for review. This decision of the Council of Directors is final.

  • Except in extenuating circumstances, the student may remain in the open enrollment school during the review process.

Definitions

  • School Days: include only those days when school is in session

  • Appropriate: A bus stop will be considered "appropriate" under the following limitations:

  • Transportation for dual enrollment or open enrollment students will not be provided at the beginning of each school year until a determination can be made whether or not space is available on a particular bus.

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