District Purchasing Policy

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Criteria for Bids, Written Quotations, No Quotations

Advertised formal sealed bids shall be secured for merchandise, service work or purchases that
will equal or exceed $50,000.

Written quotations shall be secured for purchases ranging from $5,000 to $50,000.

• $5,000 - $15,000 departments or schools may obtain quotes
• $15,000 - $50,000 the purchasing office must obtain the quotes

An attempt shall be made to obtain quotations from at least three vendors dealing in the products specified. In cases where less than three quotations are received because of the lack of interest on the part of vendors or the number of vendors dealing in the product is limited, the Superintendent or designee shall have the discretion to award the order based on the best quote from the quotations that have been received.

Purchases of less than five thousand dollars ($5,000) may be made with or without quotations at the discretion of the Superintendent or designee.

Adopted: 7/08/96  Reviewed:8/11/03 -- 6/20/05 Revised: 8/11/03
      11/26/07 -- 12/8/10    8/01/05 (6/20/05)

Cross Reference: Purchasing #7320
Fixed Capital Assets #7410

Legal Reference: IC 33-506(1)
IC 33-601
IC 67-2306