Parent Engagement Opportunities

Find Facilitators and Classrooms: (3-4weeks out)

• Use Facilitron to secure dates of building events so district and school are aware
• Email teachers to confirm dates and availability
• Ask teachers to use their classrooms at night, if need extra rooms
• Make a Google Folder “RFK Facilitators” Share all HR docs, Facilitator info (also in Google classroom from Adrian)
• Follow up with new facilitating teachers to make sure they have scheduled their training. 
• Pick READY dates that does not correspond with other events happening in the building

Advertising: (2-3weeks out)

• Create updated fliers English/Spanish - Adrian Amo
• Share through social media, school newsletter
• Share flyer with quadrant schools: 
• Have teachers share through Remind and Principal share through Remind
• Make copies of flyers for teachers to send home in Friday folders

Facilitator Tools/Logistics:(1-2 weeks out)

• Distribute Facilitator kits as soon as we receive them for teachers to review
• Schedule time to assemble parent kits per age group as soon as school receives them. 

• Make sure the Custodian knows the date/time and rooms to be used to share with night crew (Send a reminder that people will be in the building until late)
• Secure daycare providers  
• Call past families on list not signed up for current event to confirm
• Count class sizes and daycare kids enrolled to make sure there is enough providers and teachers
• Remind providers and teachers that completed/signed and scanned paperwork is sent to Adrian for paycheck
• Send out reminder to teachers classrooms being used for event (week of event)
• Make copies of QR codes and sign up sheets for teachers and daycare

Day of Workshop

• Be on site by 4:45 
• Open classrooms and turn on computers
• Get adult chairs for each room, if needed
• Have last minute meeting with teachers for any questions
•  Meet dinner delivery at front door at 5
• Set up cafeteria with dinner, drinks, paper products, etc provided by READY
•  Distribute parent bags to each teacher
•  Have sign in sheets and QR codes posted on doors
• Have sign in sheet at daycare
• Share teacher rosters for greeters, daycare and teachers
• Have greeter at door and greeter to help direct to cafeteria and classrooms 
• Have daycare activity/toys bin ready along with overhead ready for movie
• Have teachers help parents who did not receive a bag use QR code to sign up and bags will be delivered straight to home of parents
• Give out extra food to parents/staff
• Clean up cafeteria and daycare room
• Make sure all parents have left the building
• Clean up toys and gather all extra bags

Subsequent Workshops: 

• Give facilitators updated lessons - Adrian
• Start back at “Advertising”  with the new workshop date/times